Current Open Positions
Administrative Assistant
General Summary of Responsibilities: This is a highly responsible and professional position.
Qualifications: Two years of secretarial or clerical work experience. College education can substitute for one year of work experience. Vocational/technical training in the area of secretarial science or office/business studies can substitute for work experience. The following knowledge, skills, and abilities are preferred:
- Knowledge of administrative principles and practices
- Knowledge of office procedures and practices
- Knowledge of principles and techniques of effective communication
- Excellent organizational and communication skills
- Computer proficiency, including the use of standard software (word processing, databases, e-mail) and the use of the internet
- Ability to type and file documents
- Ability to compile and distribute reports
- Ability to proofread and organize work
- Ability to utilize problem-solving techniques
- Ability to collect, evaluate, and analyze data relating to administrative functions such as accounting, personnel, purchasing, or report writing
- Time management skills and problem solving abilities
- Ability to work independently and with team
Specific Responsibilities: In addition to the responsibilities listed below, the Administrative Assistant may be assigned other tasks as deemed necessary by management. The Administrative Assistant is expected to perform the following activities:
- Prepare, monitor and maintain correspondence for executive
- Review and distribute incoming mail
- File, maintain, and arrange for storage of documents
- Retrieve or reproduces documents, records, and reports
- Remove or destroy out dated materials in accordance with file maintenance schedules or legal requirements.
- Analyze operating practices and procedures to create new or to revise existing methods
- Prepare, maintain, and ensure the accuracy of office confidential records
- Plan meetings and prepare meeting agendas, participate in meetings, and maintain notes/minutes of meetings
- Represent executive at meetings and on telephone
- Coordinate executive activities and maintain own and executive’s time/schedule
- Assist with conference planning as needed
- Schedule and plan company training and activities as needed
- Study management methods to improve workflow, simplify reporting procedures, or implement cost reductions
Salary commensurate with experience.
If you're interested in a career with IMARC, please send your resume to [email protected].
